Extension of Period of Stay
When you plan to stay in Japan longer than the current resident period, you may apply to extend your period of stay. You can apply from three months before the day of expiration.
It is illegal to stay in Japan with an expired residence card. In this case, you are forced to leave Japan under the "departure order system" or via "deportation" from Japan. If you leave Japan via "deportation", you are not allowed to re-entry into Japan for 5 years.
Please be sure to apply at the Immigration Services Bureau before the date of expiration.
You will need to receive an application form (For Organization, part 1 and 2) with an official seal, which is issued by JAIST (International Student Section "ISS").
Flow of procedure
Check the necessary documents for application to the Immigration office |
|
| STEP1： | Ask the ISS to issue an "Application form (For Organization, part 1 and 2)" Request Form Request Form *Submit "the Request Form" , "a copy both sides of your Residence card" and "an Academic Record" via email (ryugaku@ml.jaist.ac.jp) Receive an "Application form (For Organization, part 1 and 2)" at the ISS |
| STEP2： | Submit the application documents to the Immigration office Inspection at the Immigration office *It will take about two weeks to two months to complete it. A postcard with inspection result will reach you Go to the Immigration office to receive the result |
| STEP3： | Submit a copy of both sides of new Residence Card via email to the ISS by email immediately when you receive it. |
Necessary documents for application to the Immigration office
Check list
① Application form (For Applicant, part 1, 2, and 3) PDF・EXCEL
*Use black ink when filling out. Pencil or Erasable ink should not be used. Double sided printout is not acceptable.
② Application form (For Organization, part 1 and 2)
*International Student Section makes it.
③ A photo of yourself
*4 cm long X 3 cm wide
*The photo should have been taken within 6 months of application, full face view directly facing a camera, no hat, clear and without any background images.
*The photo should have the applicant's name on the back and be stuck to the designated part of the application form.
④ Passport, Residence Card and Student ID
⑤ Certificate of Enrollment
*Mα program students: A certificate of the enrollment which is described the standard study period after program decision
(Request in person at Educational Service Section, Educational Affairs Department).
⑥ Transcript
*New students:
A transcript of JAIST and a transcript of the university or Japanese language school that you registered in Japan before entering JAIST.
*Doctoral students who entered via internal entrance exam:
Transcripts of master's and doctoral program of JAIST
*Non-degree seeking students:
A certificate of the enrollment and a certificate of the research contents.
*Students who have a period of non-degree seeking student in the academic background in Japan:
A transcript of JAIST, a certificate of the enrollment of non-degree seeking student and a certificate of the research contents.
*Students who repeated a year:
A transcript of JAIST and a "Statement of Purpose [PDF・WORD] " to provide a clear and easy-to-understand explanations about the situation to the Immigration office.
*Students who returned to school after taking a leave of absence:
A transcript of JAIST and a "Certificate of Absence"
Request in person at the Educational Service Section, Educational Affairs Department for certification which cannot be issued by the machine.
⑦ Supporting documents for financial conditions
| Case A | You pay your school expenses and living expenses by yourself. e.g. a scholarship certificate, a copy of applicant's bank book, bank statement indicating the latest balance of deposit, a copy of pay slip or withholding tax slip for part-time job |
| Case B | Someone living in your home country gives you financial support via remittance. e.g. a certificate of remittance from your home country, a copy of your bank book indicating the remittance or sponsor's bank statement indicating the balance of deposit |
| Case C | Someone living in Japan gives you financial support. e.g. a certificate of remittance from your sponsor, sponsor's tax statement indicating the total amount of annual income, sponsor's withholding tax slip or a copy of sponsor's bank statement indicating the latest balance of deposit. |
A 6,000 yen revenue stamp
A 5,500 yen revenue stamp
＜NOTE＞
You can submit the required documents in either Japanese or English.
In some cases, the immigration office may require additional documents.
Please be sure to submit a copy of both sides of your new residence card via email to the ISS immediately when you receive it.
When you need a scholarship certificate, please send the following application form to the ISS by email.
Application for Scholarship Certificate Application for Scholarship Certificate
